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Privacy Notice | The Nyamira National Polytechnic
THE NYAMIRA NATIONAL POLYTECHNIC

PRIVACY NOTICE

Document Reference: TNNP/ODPO/001 | First Edition November 2025

INTRODUCTION

We, The Nyamira National Polytechnic, respect your right to privacy and are committed to protecting the personal data we collect, use, and store.

This Privacy Notice explains how we handle personal information in accordance with the Data Protection Act, 2019 (Kenya) and the Data Protection (General) Regulations, 2021.

By using our website or submitting your personal information to us, you consent to the practices described in this Notice.

DATA WE COLLECT

We may collect the following categories of personal data through our portal or other interactions with you:

Personal Identification

  • Full name
  • ID/Passport number
  • Date of birth
  • Gender & Nationality

Contact Information

  • Phone number
  • Email address
  • Postal & Physical address

Academic & Professional

  • Student or staff ID
  • Qualifications & Transcripts
  • Enrollment/Employment details

Technical Information

  • IP address & Browser type
  • Operating system
  • Website usage data (cookies)

HOW WE USE YOUR DATA

Primary Purposes

  • Process applications for admission, employment, or partnerships
  • Manage student and staff records
  • Provide educational and administrative services
  • Communicate important updates, events, or notices
  • Comply with legal and regulatory obligations
  • Improve our website and user experience

Lawful Basis for Processing

  • Consent: Your explicit permission
  • Contract: To perform an agreement with you
  • Legal Obligation: Required by law or regulation
  • Public Interest: For tasks carried out in the public interest
  • Legitimate Interests: For our legitimate educational or administrative interests

A Message on Data Protection

Welcome to The Nyamira National Polytechnic. Protecting your personal data is a fundamental commitment and a cornerstone of the trust you place in our institution.

This Privacy Notice is not merely a legal document; it is our promise to handle your information with the utmost care, transparency, and security. We apply these principles to all academic programs, administrative functions, and student services.

As a member of our community—whether trainee, staff, or stakeholder—your understanding of these practices is crucial. We encourage you to familiarize yourself with your rights and our responsibilities. Your awareness and feedback help us maintain the highest standards of data protection and continuously improve our practices.

Together, let us uphold the integrity and confidentiality that defines our institution.

The Data Protection Office
The Nyamira National Polytechnic

Our Commitment to Your Privacy

We are dedicated to ensuring your privacy rights are protected. As part of this commitment, we provide a dedicated portal where you can submit privacy concerns, exercise your data protection rights, or seek clarification about how your personal information is handled.

Submit Your Privacy Concerns

Note: This portal is currently under active development but is fully operational to assist you.

KEY DATA PROTECTION PRINCIPLES

Sharing & Disclosure

We do not sell or rent personal data. Data may be shared only with:

  • Government regulators (as required by law)
  • Service providers under strict confidentiality
  • Law enforcement to comply with legal obligations

Retention & Security

Retention: Data is kept only as long as necessary and then securely deleted or anonymized.

Security: We implement technical and organizational measures (secure servers, access controls, encryption) to protect your data from unauthorized access or loss.

Your Rights

Under the Data Protection Act, you have the right to:

  • Be informed and access your data
  • Request correction or deletion
  • Object to processing
  • Withdraw consent
  • Lodge a complaint with the ODPC

ADDITIONAL INFORMATION

Use of Cookies: Our website uses cookies to enhance your browsing experience. You can manage or disable them through your browser settings.

International Transfers: If data is transferred outside Kenya, we ensure the recipient provides adequate protection as required by law.

Changes to this Notice: We may update this notice to reflect changes in legal or operational requirements. The latest version will always be on our website.

Effective Date: 13th November 2025 | Last Updated: 13th November 2025

CONTACT THE DATA PROTECTION OFFICE

Office Details

Data Protection Officer (DPO)

The Nyamira National Polytechnic

Postal Address:
P.O. Box 382-40500, Nyamira

Contact Information

Email:
dpo@nyamirapoly.ac.ke
info@nyamirapoly.ac.ke

Phone:
+254 704 700 699

For your records, download the official PDF version of this notice.

Download Privacy Notice (PDF)

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